Creating & Deploying an AI Chatbot in 10 Easy Steps

When the AI chatbot ChatGPT first emerged in late 2022, major tech companies took notes and doubled down on artificial intelligence initiatives so they could produce functional chatbots of their own. Today, almost every tech giant, from Google Gemini to Microsoft CoPilot to Meta AI, has launched its own AI chatbot to rival OpenAI's ChatGPT.

However, even smaller startups have managed to integrate AI chatbots into their offerings that are capable of competing with billion-dollar enterprises. In fact, according to the Zendesk Customer Experience Trends Report 2023, 72 percent of business leaders said that expanding AI and chatbots across the customer experience is their priority over the next 12 months.

While building an AI-driven chatbot requires a great deal of planning, the process is relatively low-cost and straightforward. Moreover, AI chatbots are capable of providing a litany of benefits for their users, such as consistent support, personalized experiences, and proactive customer service, to name a few. In this blog, we will break down a comprehensive step-by-step approach to building an AI-driven chatbot that SMBs and startups alike can integrate into their websites and overall omnichannel strategy.

What Are Some of The Benefits of Using an AI Chatbot?

Integrating an AI chatbot into your website can provide numerous benefits, enhancing both user experience and operational efficiency. Here are some key advantages:

1. Constant Availability: An AI chatbot can provide support and answer queries around the clock, ensuring that your users receive assistance at any time, even outside of regular business hours.
2. Enhanced Customer Service: AI chatbots are built to handle multiple queries simultaneously, reducing wait times and providing instant responses. This not only improves customer satisfaction but also frees up your support team to handle more complicated issues that require a human touch.
3. Cost Efficiency: By automating responses to common queries and basic tasks, AI chatbots can reduce the need for a large customer support team, leading to cost savings.
4. Improved User Engagement: AI chatbots can engage users proactively, offering assistance, recommending products or services, and providing personalized experiences based on user data.
5. Lead Generation and Qualification: AI chatbots can collect information from visitors and users, qualify leads, and direct them to the appropriate sales channels, helping to streamline the sales process.
6. Data Collection and Insights: AI chatbots can collect valuable data on user interactions, preferences, and behaviors, which can be analyzed to gain insights and improve products, services, and customer interactions.
7. Consistent Responses: Unlike human agents, AI chatbots provide consistent and accurate responses, reducing the risk of errors and ensuring a uniform experience for all users.
8. Scalability: AI chatbots can easily handle an increase in user interactions without a corresponding increase in resources, making them highly scalable as your website traffic grows.
9. Multilingual Support Features: AI chatbots can be programmed to understand and respond in multiple languages, allowing you to cater to a global audience without facing hiccups that result from language barriers.
10. Task Automation: AI chatbots can automate repetitive tasks such as booking appointments, processing orders, and providing status updates, freeing up human agents to focus on more complex issues.

By integrating an AI chatbot into your website, your organization will have the power to enhance user satisfaction, improve operational efficiency, and gain valuable insights, all while reducing costs and maintaining scalability.

At Wanclouds, we recently strengthened our AI position with the launch of Wanclouds' Cloud Whisperer, an AI-powered cloud assistant within its VPC+ automation suite that assists IT teams using IBM Cloud by conversing with them and the cloud infrastructure in real-time.

Cloud Whisperer's AI-driven automation aids IBM Cloud clients in transitioning to multi-cloud and cloud-native environments with faster and easier cloud migration and backup services. Users can interact with Cloud Whisperer within VPC+ to manage and orchestrate on-demand cloud backups and multi-cloud migrations for cloud-native workloads, restoring them as needed in various regions within the IBM Cloud.

What Are the Steps to Creating a Functional AI Chatbot?

Creating an AI-powered chatbot for your website involves a systematic approach, which includes designing the chatbot, choosing appropriate AI technologies, and integrating it into your site. Below is a comprehensive guide to assist you in getting started:

Step 1: Define Your Chatbot’s Desired Goals and Use Cases

Clearly outline what your chatbot is supposed to achieve. Decide on its main functions, like answering FAQs, providing customer support, or suggesting products. Moreover, it’s important to identify the key scenarios your chatbot will address to design effective conversation flows and train the AI model appropriately.

Step 2: Select a Chatbot Development Platform

Decide on a chatbot development platform that fits your technical skills and project requirements. Wanclouds offers a customized AI Bot for your Website and Docs that is available in seconds. With zero time or resources required on your end, you can build a virtual assistant that lets your customers and users converse with your website content and documents in a more engaging way. All you need to do is provide your website URL and upload documents, and the customized AI bot can be deployed nearly instantly.

Step 3: Design the Conversation Flow

Produce a flowchart that maps out user interactions with the chatbot. This involves identifying potential user inputs and corresponding bot responses for each potential scenario.

Step 4: Choose AI Technologies

Select the AI technologies for Natural Language Processing (NLP) and Natural Language Understanding (NLU).

Step 5: Training Your AI Model

For pre-built platforms, provide example conversations and data to train the AI model, covering different user inputs and appropriate responses. For custom AI models, gather a substantial dataset of labeled examples to train your NLP and NLU models effectively.

Step 6: Develop the Chatbot

Implement the conversation flow and integrate the trained AI model using your chosen development platform and AI technology. Include necessary features like handling user inputs, generating suitable responses, and managing errors.

(Pro tip: Some chatbot solutions, like Wanclouds, quickly enable you to pull all the insight from your website instantly into the brainpower of your AI bot.)

Step 7: Test & Optimize

Conduct thorough testing to find and fix any issues, ensuring your chatbot can handle various user inputs and scenarios. Based on user feedback and real-world interactions, you can continuously improve the chatbot.

Step 8: Deploy the Chatbot on Your Website

Once the chatbot is ready, deploy it on your website. This might involve embedding it in a widget, using a chatbot integration plugin, or leveraging an API provided by the platform.

Step 9: Monitor & Improve

Monitor your chatbot’s performance and user interactions regularly. Use feedback to identify areas for improvement. Additionally, use analytics tools to track key metrics like user engagement, successful interactions, and customer satisfaction.

Step 10: Provide Human Backup

Ensure there is a smooth transition to human support for cases where the AI chatbot might struggle to understand or respond appropriately.

Alongside Cloud Whisperer's launch, Wanclouds is also broadening its AI solution offerings by providing AI-powered websites and document assistants, which are ready in seconds for almost any enterprise. These virtual assistants, built on the same framework as Cloud Whisperer, enable prospects visiting an enterprise's website to engage in a more personalized and customized manner.

Reach out to Wanclouds today to unlock the best and most cost-effective way to build your own AI chatbot. And even better – you can try for 30 days with a FREE TRIAL!